EPA Federal Information Systems
The term "information system" (defined in OMB Circular A-130, (6)(Q)) means a discrete set of information resources organized for the collection, processing, maintenance, transmission and dissemination of information, in accordance with defined procedures, whether automated or manual.
Systems that include a link in the "EPA System of Records" column have a Privacy Act System of Records and published notices in the Federal Register.
Systems that include a link in the "Privacy Impact Assessments" column contain identifiable information about members of the public. Systems noted below as having an "Internal" Privacy Impact Assessment involve EPA employees only.
EPA Federal Inventory of Systems(1 pg, 42 K, 2016, Quarter 2)
- More Information about Privacy Impact Assessments
The Environmental Protection Agency recognizes the importance of protecting the privacy of individuals, especially as it modernizes and develops its systems and desktop applications. Privacy issues must be addressed when systems are being developed and privacy protections must be integrated into the development life cycle of automated systems. The Privacy Impact Assessment (PIA) is the tool for addressing privacy issues. The PIA process provides a means to assure compliance with applicable laws and regulations governing the privacy of individuals.
The E-Government Act of 2002 and the Office of Management and Budget implementing guidance require federal agencies to make PIAs that collect information from or about the public available through some mechanism (website, Federal Register, other). EPA determined that posting PIAs subject to the E-Gov requirement on the Agency's website is the most practicable form of public disclosure.
| Name of System | Managing Office | EPA System of Records | Sensitive PII | Non-Sensitive PII | Employee | Public | PII Elements | Privacy Impact Assessments |
|---|---|---|---|---|---|---|---|---|
| *External Case Tracking System (EXCATS) | OA | EPA-21 | X | X | Medical, Name, Address, Tel. No., Personal Cell Phone No., Home Email | External Case Tracking System (EXCATS) | ||
| Correspondence Management System (CMS) | OA | EPA-22 | X | X | X | Name, Address, Tel. No., Email, Fax No. | Correspondence Management System (CMS) | |
| SAB Contacts | OA | EPA-58 | X | X | Name, Address, Tel. No., Cell Phone No., Employment Info., Home Email, Emergency Contact Info., Fax No. | SAB Contacts | ||
| Event Brite | OA | EPA-67 | X | X | X | Name, Address, Tel. No., Employee ID, Personal Cell No., Home Email, Employment Info, Other | Event Brite | |
| Light Duty In-Use Vehicle Testing Program | OAR | EPA-60 | X | X | Name, SSN, Address, VIN Number, Tel. No., Personal Cell Phone No., Driver's License No. | Light Duty In-Use Vehicle Testing Program | ||
| Engine and Vehicle Exemptions System (EV-ES) | OAR | EPA-65 | X | X | Name, Address, Email, Tel. No., Employee ID, Vehicle Identification No. | Engine and Vehicle Exemptions System (EV-ES) | ||
| Office of Administrative Law Judges Case Records System | OARM | EPA-66 | X | X | X | SSN, Financial, Medical, DOB, Name, Race, Fingerprints, Address, Tel. No., Home Email, DOB, Fax No. | Office of Administrative Law Judges Case Records System | |
| EPA Identification Card Record | OARM | EPA-19 | X | X | DOB, Name, Tel., No., Badge No, Other. | EPA Identification Card Record | ||
| Employee Counseling & Assistance Program Records | OARM | EPA-27 | X | X | Medical, Name, Tel. No. | Employee Counseling & Assistance Program Records | ||
| Wellness Program | OARM | EPA-3 | X | X | Medical, Name, SSN, Address, Tel. No., DOB, Emergency Contact Info., Case ID No., Partial SSN | Wellness Program | ||
| Acquisition Training System | OARM | EPA-31 | X | X | Name, Address, Tel. No., Email, Employee ID | Acquisition Training System | ||
| *Office of Administrative Services Information System (OASIS) | OARM | EPA-41 | X | X | Name, Financial, SSN, Medical, DOB, Address, Tel. No., Driver's License No., Contact Info., Employee ID, Home Email, Case ID No. | Office of Administrative Services Information System (OASIS) | ||
| Child Care Tuition Assistance Program Records | OARM | EPA-49 | X | X | SSN, EIN, Name, Address, Tel. No., Salary, Child Name, Child Age | Childcare Tuition Assistance Program | ||
| Integrated Grants Management System (IGMS) | OARM | EPA-53 | X | X | X | Name, Address, Tel. No., Contact Info. | Integrated Grants Management System (IGMS) | |
| Federal Retirement Benefits Calculator System (FRB) | OARM | EPA-55 | X | X | Financial, SSN, DOB, Name, Address, EIN, Tel. No., Driver's License No., Contact Info., Personal Cell Phone No., Home Email, Employment Info., Case ID No., Partial SSN | Federal Retirement Benefits Calculator System (FRB) | ||
| EZ-Hire | OARM | EPA-56 | X | X | X | SSN, Financial, DOB, Name, Address, Tel. No., Personal Cell Phone No., Home Email, Evaluations, Employment Info., Partial SSN | EZHire | |
| Telework | OARM | EPA-61 | X | X | Medical, Name, Address, Tel., No., Personal Cell Phone No., Employment Info. | Telework (PDF) | ||
| EPA Personnel Access and Security System (EPASS) | OARM | EPA-62 | X | X | Name, SSN, DOB, Fingerprints, Address, Tel. No., Employee ID, Badge No. | EPA Personnel Access and Security System (EPASS) | ||
| Labor & Employee Relations Information System (LERIS) | OARM | EPA-68 | X | X | DOB, Address, Tel. No., Medical, Banking Name, Evaluations, Employment Info. | Labor & Employee Relations Information System (LERIS) | ||
| EPA Acquisition System (EAS) | OARM | N/A | X | X | Name, Tel. No. | EPA Acquisition System (EAS) | ||
| Integrated Contracts Management System (ICMS) | OARM | N/A | Name, Tel. No. | Integrated Contracts Management System (ICMS) | ||||
| National Environmental Publication Internet Site (NEPIS) | OARM | N/A | X | Name, Address, Tel. No., Email | National Environmental Publications Internet Site (NEPIS) | |||
| Case Application for Debarment and Suspension (CADS) | OARM | EPA-33 | X | X | X | Name, Address, SSN, Tel. No., Home Email, DOB, Case ID No. | Case Application for Debarment and Suspension Files | |
| HRLOB | OARM | EPA-1-R | X | X | X | Name, Address, Tel. No., DOB, Emergency Contact Info., Evaluations, Employment Info., Drivers License No., SSN, Medical Financial | HRLOB | |
| Emissions Inspection & Maintenance Records for Federal Employees Parking at Federal Parking Facilities | OARM | EPA-GOVT-1 | X | X | X | Name, Tag No., Registration No. | Emissions Inspection & Maintenance Records for Federal Employees Parking at Federal Parking Facilities | |
| PeoplePlus | OCFO | EPA-1 | X | X | SSN, Name, Address, DOB, Financial, EIN, Tel. No., Contact Info., Employee ID, Employment Info | PeoplePlus | ||
| Compass | OCFO | EPA-29 | X | X | X | Name, Address, Financial, SSN, Tel. No., Bank Routing and Account No. | Compass Financials IT System | |
| Superfund Cost Recovery Package Imaging On-line System (SCORPIOS) | OCFO | EPA-39 | X | X | Financial, SSN, Name, Address, Tel. No., VIN No., Contact Info., Car Tags, Driver's License Number | Superfund Cost Recovery Package Imaging and On-Line System (SCORPIOS) | ||
| Local Area Network for the Las Vegas Finance Center (LVFC) | OCFO | N/A | X | X | X | Name Address, Tel. No., Employee ID, Personal Cell Phone No., Home Email, DOB, Emergency Contact Info., Fax No., Evaluations, Employment Info., Badge No., SSN, Financial | Local Area Network for the Las Vegas Finance Center (LVFC) | |
| MoveLINQ (mLINQS) | OCFO | N/A | X | X | SSN, Name, Address, Tel. No., Financial, Contact Info. | moveLINQ (mLINQSO) (PDF) Internal | ||
| Federal Lead-Based Paint Program System of Reacords (FLPPSOR) | OCSPP | EPA-54 | X | X | Name, DOB, Address, Tel. No., Email, Financial Info. | Federal Lead-based Paint System of Records (LPSOR) | ||
| Restricted Use Pesticides (RUPs) | OCSPP | EPA-59 | X | X | Name, Address, DOB, Email, Tel. No., Cell Phone No. | Restricted Use Pesticide (RUP) | ||
| OCEFT Criminal Investigative Index & File | OECA | EPA-17 | X | X | Driver's License No., VIN, Name, Address, Tel. No., SSN, DOB, Contact Info., Personal Cell Phone No., Home Email, DOB, Fax No.,Employment Info., Car Tags, Physical characteristics, Alias | Office of Criminal Enforcement, Forensics and Training | ||
| *Office of Compliance NETI eLearning Center | OECA | EPA-47 | X | X | X | Name, Tel. No., Email, Fax No., Budget Data, Organization, Address, Supervisor's Name, Work Email Address | Office of Criminal Enforcement, Forensics and Training and the National Enforcement Training Institute (OCEFT/NETI) | |
| Tips and Complaints Applicants | OECA | N/A | X | X | Name, Address, Email, Tel. No. | Application for Tips and Complaints | ||
| *Federal Docket Management System (FDMS) | OEI | EPA-71 | X | X | X | Name, Address, Email, Tel. No. | Federal Docket Management System (FDMS) | |
| EPA Telecommunication Detail Records | OEI | EPA-32 | X | X | Tel. No. | EPA Telecommunication Detail Records | ||
| Time Sharing Services Management System | OEI | EPA-43 | X | X | X | Name, Address, Tel No.,Email Address | Time Sharing Services Management System (TSSMS) | |
| Central Data Exchange (CDX) | OEI | EPA-52 | X | X | X | Name, Address, Email | Central Data Exchange (CDX) | |
| My Workplace | OEI | EPA-64 | X | X | Name, Work Email, Common name or nickname | My Workplace | ||
| FOIA Requests and Appeal Files | OEI | EPA-9 | X | X | Name, Address, DOB, Email, Tel. No., Cell Phone No., SSN | FOIA Requests and Appeal Files | ||
| Claims Office Master Files | OGC | EPA-24 | X | X | X | Financial, Name, DOB, EIN, Address, Tel. No. Contact Info., Driver License Number | Claims Office Master Files | |
| Invention Reports | OGC | EPA-38 | X | X | Name, Patent Application, Case ID No., Address | Invention Reports | ||
| OIG Credentials System | OIG | EPA-23 | X | X | Name, Badge No. | EPA Credential Information Records | ||
| Inspector General's Enterprise Management (IGEMS) System Investigative Files | OIG | EPA-40 | X | X | X | Inspector General's Enterprise Management (IGEMS) System Investigative Files | ||
| Auto Audit | OIG | EPA-50 | X | X | X | Name, Address, DOB, Email, Tel. No. Cell Phone No., Audit Documents Awards | Auto Audit | |
| Continuity of Operations Database (COOP) | OIG | EPA-44 R | X | X | X | Name, Address, Tel. No., Cell Phone No., Emergency Contact Info., Employee ID, Home Email | MANS | |
| Inspector General Enterprise Mgmt. System (IGEMS) | OIG | EPA-42 | X | X | Name, Timesheets, Assignment Sheets , Address, Telephone Number, Employee ID, Employment Info. | Inspector General Enterprise Mgmt. System (IGEMS) Audit, Assignment and Timesheet Modules | ||
| Inspector General Enterprise Management System (IGEMS) Hotline Module | OIG | EPA-30 | X | X | X | Name, Address, Email, Tel. No., Cell Phone No., Employment Info., Fax No., Case ID No., Assignment Sheet | Inspector General Enterprise Management System (IGEMS) | |
| Passport Expiration Notification System (PENS) | OITA | EPA-72 | X | X | Name, Place of Birth, Passport NO., Issue Date, Expiration Date | Passport Expiration Notification System (PENS) | ||
| FIATS | OITA | N/A | Name, Tel. No., Emergency Contact Info | Internal | ||||
| *Superfund Enterprise Management (SEMS) | OLEM | EPA-69 | X | X | Name, Address, Tel. No. System (SEMS) | *Superfund Enterprise Management (SEMS) | ||
| WEB-EOC | OLEM | N/A | X | X | X | Name, Address, Tel. No. | WEB-EOC | |
|
MANS |
OLEM |
X | X | X |
Name, Address, Personal Email, Tel. No., Cell Phone No., Emergency Contact No. |
|||
| Emergency Management Portal - Field Readiness (EMP-FR) | OLEM | EPA-70 | X | X |
Name, Address, Personal Email, Tel. No., Readiness (EMP-FR) Cell Phone No., Emergency Contact No. |
Emergency Management Portal Field Readiness (EMP-FR) | ||
|
Environmental Assessments of Residential Properties (EARP) |
OLEM |
X | X |
Name, Address, Phone No., Contact Info. |
||||
| Medical & research Study of Human Volunteers | ORD | EPA-34 | X | X | Medical, Name, SSN, DOB, Contact Info., Address, Tel. No. | Medical and Research Study Records of Human Volunteers | ||
| Peer Reviewer Panelist Information System (PRPIS) | ORD | EPA-37 | X | X | Name, Email, Employment Info | Peer Reviewer Panelist Information System (PRPIS) | ||
| Research Grant, Cooperative Agreement & Fellowship Application Files | ORD | EPA-36 | X | X | Name, Address, Email, Tel. No., Other, Cell Phone No., Home Email | Research Grants, Cooperative Agreements and Fellowships Application Files | ||
| NPDES Withdrawal Petition Mgmt. | OW | N/A | X | X | X | Name, Address, Tel., No. | Internal | |
| Enforcement Action Response System (EARS) | Region 1 | N/A | X | X | Name, Address, Tel. No., Email, Fax No. | Enforcement Action Response System (EARS) | ||
| EPRB Emergency Phone Book (COOP) | Region 1 | EPA-44 R | X | X | Name, Address, Email, Tel. No., Emergency Contact, Tel. No. Cell Phone No., Fax No. | MANS | ||
| Information Services Information Sys. (Employees) | Region 1 | EPA-44 R | X | X | Name, Address, Home Email, Tel. No., Emergency Contact, Tel. No., Cell Phone No., Fax No. | MANS | ||
| PC Label (web base)(PCLABEL-CF | Region 1 | N/A | X | X | Name, Address, Email, Tel. No., Tel. No., Cell Phone No., Fax No. Name, Address, Tel. No., Cell Phone, Email | PC Label System (Web base) (PCLABEL-CF) | ||
| Request for Outside Activities | Region 1 | OGE GOVT-1 | X | X | Financial, Name, Employment Info. | Internal | ||
| Emergency Contact Info. Sys. (ECIS) | Region 2 | EPA-44 R | X | X | Home Address, Tel. No., Personal Email, Name, Address, Person Cell Phone No., Emergency Contact Info., Other | MANS | ||
| Region 2 Transit Subsidy System | Region 2 | EPA-41 R | X | X | Name, Address, Employee ID, Employment Info. | Office of Administrative Services Information System (OASIS) | ||
| ECIS (Emergency Contact Information System) | Region 3 | EPA-44 R | X | X | Name, Address, Tel No., Personal Cell Number, Home Email, Other Additional Info | MANS | ||
| Office of Public Affairs (OPA) Mailing | Region 7 | N/A | X | X | Name, Address, Name, Address, Tel. No., Fax No. | Office of Public Affairs (OPA) Mailing | ||
| Libby Asbestos Exposure Assessment Records | Region 8 | EPA-48 | X | X | Medical, DOB, Tel. No., Name, Address | Libby Asbestos Exposure Assessment Records | ||
| Tips/Complaint Database | Region 10 | N/A | X | X | Name, Address, Contact Info., Tel. No., Personal Cell Phone No., Home Email | Tips and Complaints | ||
| Emergency Contact Information | Region 10 | EPA-44 R | X | X | Name Address, Email, Tel. No., Cell Phone No., Emergency Contact Info. | MANS |